APPLEGATE VALLEY RFPD #9

APPLE= GATE VALLEY RFPD #9

BOARD OF DIRECTORS MEETING=

Sept. 16, 2009

BOARD MEETING CALLED TO ORDER

TIME: = ; 7:00 PM = ;

LOCATION: = Station 1

= ; &n= bsp; = ; &n= bsp; = ; <= /span>

ROLL CALL = ; &n= bsp; = ; &n= bsp; = ; &n= bsp; = ; &n= bsp; ABSENT

Ed Temple = <= span style=3D'mso-spacerun:yes'> = President &= nbsp; &= nbsp;

Lyn Hennion &= nbsp; &= nbsp; &nbs= p; Secretary / Treasurer

Bob Ettner = ; &= nbsp; Board Member

Craig Amann &= nbsp; &nbs= p; Board= Member

Dave Laananen &= nbsp; Board Member

OTHE= RS PRESENT = &nb= sp; = <= o:p>

Brett Fillis&nbs= p; &= nbsp; &nbs= p; Fire Chief

Carey Chaput&nbs= p; &= nbsp; Office Manager

Richard Goodnough &nb= sp; Batta= lion Chief

SPEAKERS AND GUESTS

None<= /o:p>

ADDITIONS TO THE AGENDA<= /o:p>

New Business- Election of Officers

APPR= OVAL OF MINUTES

Review minutes of Aug.= 19, 2009 meeting. The minutes were reviewed and discussed. The minutes were approved= as written.

&n= bsp; Bob Ettner<= /st1:PersonName> moved to approve the Aug. 19, 2009 minutes.

&nbs= p; Dave Laananen seconded the motion.

= ; Approved unanimously.=

FISCAL REPORT

   &= nbsp;    The Disbursement Voucher for Aug 2009 was presented: Members discussed the = new phone system and the electricity bill, with special emphasis on HQ and Sta.= 2. It was suggested to check on the cycle of the pump and on the water heater = at Station 2.

Dave Laananen moved to approve the expenditures<= /span>,= as presented, in the amount of $82,470.68           =

        &= nbsp;       Lyn Hennion seconded the motion.

        &= nbsp;       Monthly expenditures approved unanimously.

=

The Financial Report review:

        &= nbsp;       The Audit presentation is scheduled for the October meeting, an invitation shou= ld be sent to the Budget Committee

STAFF REPORT

Training, Maintenance and Alarms: Brett reviewed the monthly trainin= g, alarms and maintenance, highlighting a review of the Upper Applegate Rd. fire and the li= ghtening caused fires and the restoration of the flat bed truck. The prevention sign= s at Station 7 have been installed.

Fuel Reduction We are awaiting news on stimulus funds for fu= ture fuel reduction.

General:

      = ; The new tender, 8545, is ready to be picked up.

      = ; The Cascade System for Station 4 has been ordered and the aluminum cylinders ha= ve been surplused

      = ; We have begun to surplus some of the used radios.

      = ; Checked out the two old surplus pumps. 1 is OK and 1 is being returned to ODF.

      = ; Continuing to work on Volunteer Recruitment and retention. The idea of phasing in a new recruit went over well with district personnel.

      = ; Brett oriented Dave to the District with a tour.

OLD BUSINESS

Policy Update 3.8, Second = Reading

  &nbs= p;     Lyn Hennion moved to accept the up= date to Policy 3.8, Health and Life Insurance

&n= bsp;       Craig Amann seconded the motion.

&n= bsp;       Approved unanimously.

=

Board Notification A draft policy for= the Line of Succession, Responsibilities surrounding Board Notifications and Me= dia Releases was presented for the Board to review. This will be Operations Man= ual, Chapter 1. This policy also covers expending authority and procedure for notifications made to the Board and to the public. The Board suggested that Media Releases be sent to them also.

NEW BUSINESS

Consider Replacement of 8539; The Mobile Cascade Unit is overloaded. Staff h= as found an older MAC Tools truck for sale. There is room in Capital Equipment= to make the adjustment for this purchase. Most of the expense to put this truc= k in service would be only labor to transfer the cascade system.

  &nbs= p;     Lyn Hennion authorizes the Fire Ch= ief to proceed with the acquisition of the Mobile Cascade Unit replacement.

&n= bsp;       Bob Ettner seconded the motion.=

&n= bsp;       Approved unanimously.<= /span>

=

Board Election; After a discussion on= the timing of the next election for terms that start July 1, 2011, the following nomina= tions were made;

        Lyn Hennion nominated Ed Temple for Board President.

&n= bsp;       Dave Laananen seconded the motion.

&n= bsp;       Dave Laananen nominated Craig Amann= for Board Vice President.

&n= bsp;       Lyn Hennion seconded the motion.

&n= bsp;       Ed Temple nominated Lyn Hennion for Board Secretary/Treasurer.<= /b>

&n= bsp;       Bob Ettner seconded the motion.=

&n= bsp;       All positions were accepted as nominated.

&n= bsp;

ANNOUNCEMENTS / Good of the Order

   &nbs= p;        Sept. 19-20 Yard Sale- Set up is Friday with ten= ts to be set up on Thursday.

            =     Sept. 25^th – Reeve Hennion Memorial, 2 pm Buncom

ADJOURNMENT<= /p>
Th= e Board meeting was adjourned at 8:00pm. The next Board meeting will be held on Wed., Oct. 21, 2009 at Statio= n 1, 7:00 PM. This will include the Audit Presentation.