APPLEGATE VALLEY RFPD #9

APPLE= GATE VALLEY RFPD #9

BOARD OF DIRECTORS MEETING=

July 15, 2009

BOARD MEETING CALLED TO ORDER

TIME: = ; 7:00 PM = ;

LOCATION: = Station 1

= ; &n= bsp; = ; &n= bsp; = ; <= /span>

ROLL CALL = ; &n= bsp; = ; &n= bsp; = ; &n= bsp; = ; &n= bsp; ABSENT

Ed Temple = <= span style=3D'mso-spacerun:yes'> = President &= nbsp; &= nbsp;

Pete Stemple = ; Vice-Preside= nt =

Lyn Hennion &= nbsp; &= nbsp; &nbs= p; Secretary / Treasurer

Bob Ettner = ; &= nbsp; Board Member

Craig Amann &= nbsp; &nbs= p; Board= Member

OTHE= RS PRESENT = &nb= sp; = <= o:p>

Brett Fillis&nbs= p; &= nbsp; &nbs= p; Fire Chief

Carey Chaput&nbs= p; &= nbsp; Office Manager

Richard Goodnough &= nbsp; BC/ Vol= . Assoc. President

Herschel Wright = &nb= sp; Volunteer

SPEAKERS AND GUESTS

None

ADDITIONS TO THE AGENDA<= /o:p>

Old Business

&nbs= p; Board Notification

New Business

&nbs= p; Volunteer Recruitment & Retention

Solar Research

&= nbsp; &nbs= p;

APPR= OVAL OF MINUTES

Review minutes of June= 17, 2009 meeting. The minutes were reviewed and discussed. The minutes were approved= as written.

&n= bsp; Bob Ettner<= /st1:PersonName> moved to approve the June 17, 2009 minutes.

&nbs= p; Pete Stemple seconded the motion.

= ; Approved unanimously.=

CORRESPONDENCE - Ed Temple read a letter of appreciation from a resident, for the emergency service provided on July 2/3 while experiencing= a heart attack. Charles Lamoree wanted the Board to know of the professional, prompt and comforting service provided by this team. The Board requested th= at copies of the letter be given to staff on scene, accompanied by a note from= the Board.

FISCAL REPORT

   &= nbsp;    The Disbursement Voucher for June 2009 was presented: Board Members discuss= ed the $6,000 disbursement to Rogue Community College f= or training offered through a regional grant.

Pete Stemple moved to approve the expenditures,= as presented, in the amount of $83, 869.20           =

        &= nbsp;       Craig Amann seconded the motion.

        &= nbsp;       Monthly expenditures approved unanimously.

=

The Financial Report review:

        &= nbsp;       The overall consensus of the Board is that they are pleased with the financial situation for year end, especially in these economic times.

STAFF REPORT

Training, Maintenance and Alarms : Brett reviewed the traini= ng and maintenance schedule and = the alarms for June. A highlight in trai= ning was having 17 personnel go through the live fire, mobile training unit with= more scheduled for July. This is a valuable training event for new volunteers to learn some good fire skills. The annual hose testing is just about complete= while ladder testing is just beginning.

Fuel Reduction: Only finalizing reports at this time.

General:
We have had the Ashland Mobile Fire Training Unit for a few more weeks befo= re returning it. Planning work for a draft site in Applegate has begun. Brett drove the donated tender to W= ashington where it will

      = ; have a tank and pump mounted. Staff will complete the compartments, painting and electrical before it goes into service by the end of August. The new websit= e is now live for viewing. It offers more information for the community and a Members sign in for personnel. The Open House organized by one of our volunteers for the Fourth of July, had a successful attendance. Brett share= d a letter of appreciation to be given to Jeff Vinyard for showing thi= s kind of leadership.

OLD BUSINESS

Policy Update 3..7.3 second reading: No further comments or discussion.

Policy 3.8 Update, second reading: It was suggested to change the ment= ion of an administrator to “Administration chosen by the District”.=

Board Recruitment: Ed received notice= from Steve Gehres deciding the invitation to fill t= he upcoming board position. Regrettably, he did not feel that he would have adequate time to devote to such an honored position. Board Members discussed other potential candidates and what their various experience would do for t= he diversity of the membership. Pete Stemple’s position is up for electi= on in 2 years, but in the interim would be appointed by the Board.<= /span>

Board Notification: Board Members requested that they = be notified of anything pertinent by email. Members discussed whether it was necessary for a policy to be written or if the decision of what was pertine= nt information should be left up to Brett. The decision was left to email board members of anything that might need to be validated for the public interest= . Ed Temple will draft a list of typical items that the Board would like notice = on for discussion at the next meeting.

NEW BUSINESS

Resolution 2009/2010-01; Authorizing Fiscal Fund= s: There were no changes from the previous year to= the annual resolution, authorizing the financial policies. With no further discussion, it carried unanimously.

  &nbs= p;     &= nbsp; 5      =             &nb= sp;         0             =             &nb= sp;   0

      Ayes        =             &nb= sp; Nays        =           Abstain/Absent

=

Policy Update 4.14 & 4.16, First = Reading: Brett explained the changes made to the minimum attendance requirements for this policy while Richard explained how technicalities can limit attendance.

=

Draft Site location,: The long term plan has been to develop three la= rge volume draft sites at Applegate, Ruch and McKee Bridge, with the Applegate location being the highest priority. Brett has approached the GACDC, who owns the Wayside Parking lot in Applegate, with the concept = for a potential agreement for use. The GACDC gave consideration to donating or selling the property to the District as it is not being used at this time. Although there would be a lot of issues to get through, the site would be i= deal for intake needs. The Board&#= 8217;s consensus is for Brett to pursue asking the GACDC for an easement on this s= ite.

=

Volunteer Recruitment and Retention:<= span style=3D'font-size:10.0pt'> B= oard Members discussed the concerns over the potential of losing key volunteers = in the future. Although the Board feels that it is a many faceted issue, they = know that it is extremely important to keep personnel trained. Staff believes th= at this is our top priority issue and is working through it by continuing discussions.

Solar Research: Brett explained that = one of our volunteers has a lot of interest in researching solar energy. He is ask= ing the Board for permission to allow us to proceed with researching solar power energy for Headquarters. After a discussion on resources available, the Boa= rd consensus was to proceed with the research.

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ANNOUNCEMENTS / Good of the Order

   &nbs= p;        Craig will not be able to attend the next meetin= g.

ADJOURNMENT<= /p>
Th= e Board meeting was adjourned at 9:00pm. The next Board meeting will be held on Wed., Aug 19, 2009 at Station= 1, 7:00 PM.