APPLEGATE VALLEY RFPD #9

APPLE= GATE VALLEY RFPD #9

BOARD OF DIRECTORS MEETING=

Dec. 16, 2009

BOARD MEETING CALLED TO ORDER

TIME: = ; 7:00 PM = ;

LOCATION: = Station 1

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ROLL CALL = ; &n= bsp; = ; &n= bsp; = ; &n= bsp; = ; &n= bsp; ABSENT

Ed Temple = <= span style=3D'mso-spacerun:yes'> = President &nb= sp; = &nb= sp;

Lyn Hennion &= nbsp; &= nbsp; &nbs= p; Secretary / Treasurer

Craig Amann &= nbsp; &nbs= p; Vice = President

Bob Ettner = ; &= nbsp; Board Member

David Laananen &= nbsp; Board Member

OTHE= RS PRESENT = &nb= sp; = <= o:p>

Brett Fillis&nbs= p; &= nbsp; &nbs= p; Fire Chief

Carey Chaput&nbs= p; &= nbsp; Office Manager

Chris Wolfard &= nbsp; &nbs= p; Operations Chief=

Richard Goodnough &nb= sp; Batta= lion Chief - West

Cody Goodnough &nb= sp; = &nb= sp; Batta= lion Chief - East=

SPEAKERS AND GUESTS

No speakers or guests, however Brett acknowledged Richard and Cody’s presence and the Board encouraged their participation. Richard commented on= the open forum.

ADDITIONS TO THE AGENDA<= /o:p>

&nbs= p; None

APPR= OVAL OF MINUTES

Review minutes of Nov. 18, 20= 09 meeting. The minutes were reviewed and discussed. The minutes were approved= with a minor spelling correction. The Board asked for a report on the flue fire = that disrupted the last meeting. Brett responded with a review of the recent structure fires including those since the Christmas Party. He sited the rec= ent icy conditions for a number of calls which will end the year with higher numbers than last year.

&n= bsp; David Laananen moved to approve the Nov. 18, 2009 minutes.=

&nbs= p; Lyn Hennion seconded the motion.

= ; Approved unanimously.=

FISCAL REPORT

The Disbursement Vo= ucher for Nov. 2009 was presented: The Board discussed how overtime expenses incur and how these shifts are covered. They also discussed the publication expen= se for the district newsletter a= nd other means for continuing the volunteer recruitment drive.

Bob Ettner moved to approve the expenditures,= as presented, in the amount of $91,393.98           =

        &= nbsp;       Lyn Hennion seconded the motion.

        &= nbsp;       Monthly expenditures approved unanimously.

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The Financial Report review:

        The Board reviewed the balance sheet and financial report as of 42% through the fiscal year.

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STAFF REPORT

Brett reviewed the Training, Maintenance and Alarms for November. He explained the differences in dri= ll training formats. He reported the incident that resulted in minor body work for 8552= and that 8507 was out of service due to a broken crankshaft. The alarms stats are ahead of last yea= r by 41 calls.

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Not much to report in Fuel Reduction with minor landowner assistanc= e.

General:

The New Tender 8545 is ready to go in service with some training le= ft to do.

Brett explai= ned some of the recent efforts focused on recruiting and retention of volunteer= s, including an information booth that was set up during lunch at the Applegate Store. An Orientation Night was given to the new recruits that included the= ir families. It was the consensu= s to change the Firefighter Academy start date = to February 13^th.

Const= ruction on the New Engine has begun and Brett is scheduled to fly to Michigan to do an inspection on Januar= y 7^th.

Brett has be= en selected as the new Incident Management Team IC for the term 2010-2012. Bre= tt explained the current options available for an alternate IC. He asked the B= oard to consider bringing on the retired IC as a Supplemental Resource which cou= ld alleviate some of the burden of this regions IC. Brett also explained how t= his agreement would be administered through the BLM.

OLD BUSINESS

Board Notification Brett explained how the review at the Officer’s meeting went= as this will be an Operational Policy. Ed asked if the Board has been included= in the Press Release email list. Brett and Carey will review and expand the current list where needed.

Easement Agreement – Applegate Wayside: The GACDC is supportive of the agreement, though they would like it to include a defined timeline and a more detailed description of the area of easement. B= rett will leave the changes to be made between Hersch Wright and Dave Laananen, which could then be reviewed at= the next meeting.

Mission & Vision Statement: The Board’s preference after reviewing the options is alternative 1, although they would prefer to leave the decision = to Staff.

NEW BUSINESS

Discuss Sick Leave Policy: Bo= ard Members discussed the subjective manner of the current policy and the optio= ns for setting stronger guidelines without loosing the compassion that the flexibility in a small group can afford. Board asked staff to research Oreg= on Family Medical Leave law and bring a draft for review to the next meeting.

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ANNOUNCEMENTS / Good of the Order

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ADJOURNMENT<= /p>
Th= e Board meeting was adjourned at 8:28pm. The next Board meeting will be held on Wed., Jan. 20, 2010 at Statio= n 1, 7:00 PM.